How to write a cover letter quickly and tailor it to any position

How to write a cover letter. A step-by-step guide

Job hunting is anxiety-inducing and distressing as it is, but when you account for all the unwritten courtesy rules, it becomes a nightmare. Completing your resume is only a small part of the challenge, and a cover letter is usually an overlooked piece of the job application package that can decide the course of your career. To make the task easier for you, we’ll walk you through the basics of how to write a cover letter and provide examples and actionable tips to boost your chances of getting the job of your dreams.

What is a cover letter?

A cover letter is a part of the job application that accompanies your resume or CV and provides context and additional details. It is typically one page at maximum (under 250 words). A cover letter serves multiple purposes; it can:

  • Introduce your personality to the hiring manager
  • Highlight your professional achievements
  • Showcase your interest in the job
  • Draw extra attention to your application, etc.

Unlike a resume that typically follows a rigid structure and is a mandatory part of the job application process, a cover letter is less formalized and isn’t always required. Moreover, a cover letter does not present your academic and professional history. Instead, it focuses on what makes you the perfect candidate for the job.

Considering the value a cover letter can bring to your job hunting, it’s always a good idea to secure paper help writing your application papers to boost your chances of landing a dream job.

Writing tip from SpeedyPaper

Writing tip from SpeedyPaper:
If you’re applying for a job via an online form with no way to attach a cover letter, try searching for a hiring manager’s email to send it to. It will take extra time, but it will also show your resourcefulness and persistence.

What is the cover letter format?

Now that we’ve answered your question of, “What is a cover letter for a resume?” let’s go over its structure and format. Note that the written cover letter format may differ depending on the medium used. The template above works for printed cover letters you mail to potential employers or upload as a PDF or DOC file. But if you’re sending it as an email, you can skip the header and start with the greeting. The other segments of the letter remain the same across different media.

When it comes to the greeting, avoid outdated phrases, such as “To whom it may concern”. Instead, use the hiring manager’s name or a position (i.e., Dear hiring manager). It is a more polite and engaging way of addressing the people you wish to impress.

For your sign-off, use one of the formal forms, like “Sincerely” or “Regards” instead of the informal “Yours truly” or “See you” which will make a cover letter look unprofessional.

Writing tip from SpeedyPaper

Writing tip from SpeedyPaper:
It’s helpful to structure a cover letter the same way you would an essay. The basic outline includes three integral parts that serve the same purpose. For instance, an introduction is where you grab attention and make your main point with a hook and a thesis statement.

We’ll cover the best ways to complete the opening passage, body, and conclusion in the next section. But you can also save yourself the trouble and hire a paper helper to deal with it right now. All you need to do is contact the SpeedyPaper support team.

How to write a cover letter from scratch

Let us walk you through the six steps of creating a winning cover letter. Follow this routine, and your chances of getting the job you want will skyrocket.

1. Research the employer and the position

Before we answer the ever-pressing question of “How do you start a cover letter?” let’s go over the preliminary tasks. Take your time to analyze the job posting and read between the lines to learn what the employer is really looking for.

If you want to be extra thorough, check out the company website, official social media pages, as well as the LinkedIn profiles of the managers and employees. Pay special attention to the language used, corporate mission, values, and goals. Cover letters reflecting them will always gain more attention than generic emails.

Writing tip from SpeedyPaper

Writing tip from SpeedyPaper:
Create a list of keywords while analyzing the job posting and the company website and social media pages. Including some of them (or their synonyms) in your cover letter will show off your understanding of the company values, as well as your dedication and attention to detail.

2. Create a strong opening

If you’re wondering how to address a cover letter, use the title and name of the contact person or their position if you don’t know their name. After that, dive straight into your sales pitch. You can first state the job you’re applying for and where you found the posting. But you can also lead the cover letter introduction with your motivations and the biggest selling points:

“After ten years as a team leader at [Company name], I am excited to apply my management skills in a new industry I am passionate about.”

3. Showcase your biggest victories

A cover letter is not a rewrite of your resume. Instead, it’s a chance to make your job application more personal and memorable. You can achieve both goals by zooming in on specific career episodes that subtly showcase your skills, qualifications, or achievements. You should watch your tone to avoid boasting and self-deprecation, as both will harm your chances of getting the job. Humor should also stay out of the cover letter, as it will likely alienate hiring managers of the more conservative employers.

Here’s how you can highlight your achievements:

“As a part of the marketing team at [Company name], I participated in the development of 15 online and offline marketing campaigns that resulted in a 35% increase in sales on average.”

4. Describe what you bring to the table

Take a careful look at the hard and soft skill requirements in the job posting. They should tell you enough about the tasks you will need to perform and the troubles you may run into. Now, think of one or two examples of how you can overcome the challenges or meet the skill set requirements.

Like in most cases, it’s better to show, not tell. Instead of writing, “I’m a quick learner and extremely adaptable”, provide specific examples that showcase these skills:

“After a week-long training, I was among the first adopters of the new CRM at [Company name] and helped my team members adapt to the change that improved our team efficiency by 50%.”

Writing tip from SpeedyPaper

Writing tip from SpeedyPaper:
If you don’t meet most of the job requirements, focus on your adaptability and quick learning. Both are skills most employers are looking for in new employees, so they won’t be amiss in any application.

5. Wrap up with a call to action

If you think of a cover letter as your personal elevator pitch, remember to include a call to action in the last passage. You’ll need to reiterate your interest in the position and the major qualifications and benefits that make you the best candidate. However, the final sentence or two should hold a subtle request for a response from a hiring manager or another employee dealing with job applicants.

Here’s an example of how to make a cover letter conclusion improve the chances of a callback or an interview invitation:

“I am excited about the chance to join the [Company name] efforts to change the world of eFinance. Please, contact me at [email or phone number] if you have any questions about my qualifications or experience. I will be happy to answer all your questions and talk in-depth about the ways I can contribute to the team.”

Remember to include a professional sign-off and your name. It’s not the best idea to use a company or school account to send job applications. In either case, you should turn off your personal (or professional) signature and replace it with something more formal.

6. Edit, proofread, and format the letter

Although hiring managers won’t begrudge you a missing coma or a typo, too many errors will make your cover letter look sloppy, especially if you highlight attention to detail among your soft skills. Ideally, you want to get a second opinion to see if your cover letter is clear and cohesive and use professional software, like Grammarly, to catch small mistakes. You should also heed the formatting requirements, if there are any. For instance, if the job posting calls for a PDF of a cover letter, sending it as an email isn’t a good idea.

How to make a cover letter fast for any job

As we’ve mentioned, you want to write a cover letter from scratch for every position and tailor it to a specific employer and job. This approach produces the best results in callbacks, interview invitations, and job offers. But you don’t always have the option to write twenty unique cover letters within a week.

After you’ve mastered the basics of cover letter writing, you can automate and accelerate the process using the following tricks on how to create a cover letter quickly that SpeedyPaper experts have developed over the years:

Create or pick a cover letter template. You can use standard templates in your word processor software or download a free sample online. At this stage, you only need the header, greeting, and sign-off to be in place while leaving space for the introduction, body, and conclusion paragraphs.

Batch positions and jobs you’re applying for. Look for similarities in academic and experience requirements, soft skills, as well as similar corporate missions and values. You’ll only need to craft one cover letter for each group, which will significantly reduce the time spent on writing.

Come up with several engaging openings. Think of a few exciting or surprising facts of your career that are bound to get the hiring manager’s attention. They should be relevant to the positions you’re seeking and present you in a positive light without bragging. Once you have three or four options, you’ll be able to start creating a cover letter at a moment’s notice without battling writer’s block.

Brainstorm your biggest achievements. One or two examples are typically enough for a cover letter, so if you have a selection of four or five big wins, you can mix and match them with other components to create endless combinations for unique cover letters.

Reuse the same conclusion for most cover letters. You merely need to restate your interest in the position and express hope to hear from the hiring manager soon. If you make it vague enough, it should fit almost any position, and you should be able to include it in the basic template you create at step 1.

Leave room for customization and creativity. With the building blocks above, you should have enough time to lean into tailoring each letter to the employer’s requirements. So you shouldn’t merely rely on remixing the same building blocks. Instead, add at least a couple of fresh sentences to each application.

Revise each cover letter before sending it. It can be tempting to skip the revision when you’re in a hurry, but you risk mixing things up and sending the wrong piece to the wrong person. Always reread the letter before pressing “Send” to avoid confusion and miscommunication.

We should warn you that the initial setup will take you some time. But if you haven’t had luck with your applications, it can be a worthy investment of your time. This approach is especially helpful for college students and recent graduates looking for their first jobs. It will serve them well throughout job hopping and moving up the career ladder.

Writing tip from SpeedyPaper

Writing tip from SpeedyPaper:
Create a folder for your cover letters and keep the best pieces in a separate file for reference. When you don’t know what to write, revisit the past cover letters to get inspired. You can also save the best templates, phrases, and samples you find online to keep a personal job application library at hand.

Final Thoughts

Even when it’s not a mandatory part of the job application process, an impressive cover letter can make the difference between getting a callback and being ignored. Instead of rehashing your resume, make your cover letter work for you with a powerful show of your biggest achievements and the benefits you can bring to the table. With our actionable writing tips, you should be able to craft cover letters for any position.

Still, dealing with such an important piece can be overwhelming, especially if your job hunt isn’t as smooth as you want it to be. In that case, getting professional help is the most efficient solution, and SpeedyPaper is the best place to turn to. We don’t merely offer fast homework help; we have a full complement of hiring experts who know what employers want to see in resumes and cover letters. All you need to do is share the position description, your resume, and instructions, and we’ll deliver a winning cover letter within 24 hours.

So get one step closer to career success with our help!

Get expert help writing a cover letter
Land your dream job with our help
Order now