What is Business Document - Essay Sample

A business document underscores all records, files, books, plans, reports, correspondence, and business documentation concerning agreements, customer, and financial data. It may be in electronic, paper, or any other format used by companies in transferring businesses. Hence according to effective writing (2014), business writing is essential in a business document since it helps convey information to others in a corporate world ranging from emails, memos, instructions to huge client presentations, marketing campaigns, research, developments, and new policies. One thing that I did not think affected a business document is good business writing. Good business writing is, therefore, an essential element of a business document since when poorly written, it may not only be costly to the business but may also result in disastrous events like loss of billions of dollars.

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According to effective writing (2014), poor writing skills among business people like awkward style and tone or wrong grammar may lead to poor business writing that may affect a business document. Most clients who encounter poorly written business documents are likely to form a false impression on how the company's business is run. The language needed for a profitable business writing in a business document echoes the company's competence, culture, and openness to development and the way it treats its business. For that reason, good business writing forms a crucial part of a business document following the need to prevent inappropriate business communication and grammatical errors.

In the pros and cons of a business document as provided in the article, I concur with those facts that a useful business document requires a good business writing entailing good writing skills as that enhances increased customer satisfaction. That is coupled with growing organizations' efficiency and a reputable image in the industry and the community. I agree with the pros as per effective business writing (2014) that a business document provides permanent records that can be saved for later retrieval, can be edited, and revised severally before being sent to the clients who may take time in reviewing the message for appropriate feedback. However, I cannot entirely agree with the notion that a business document in written form takes time to compose following the nature of the full information. My reason for disagreeing with this is that when sound principles and techniques are applied like adhering with the essential elements of writing a business document like knowing its purpose and audience, together with appropriate grammar and language, the business document may take less time to compose.

I consider all concepts discussed in the article concerning business documents important. One of the primary ideas of essence is the tips for business writing that encompasses active instead of passive voice to sound assertive, confident, sincere, and cautious tone; and the application of parallelism when writing. According to effective writing (2014), another vital concept in business writing is the editing of grammar and mechanics in the document, like a lengthy revision of titles, keen with apparent points, and appropriate use of possessive. An important concept discussed is formatting a business document, which requires tables, headi9ngs and bullets, boldface and italics, and diagrams, flowcharts, and maps. Finally, there is the essential element regarding the use of sources whereby appropriate sources need to be identified, paraphrasing quotes, as opposed to using direct quotes, the use of persuasive and credible sources, and explaining outside materials to readers for more straightforward interpretation.

In a nutshell, after reading the article, some of the concepts that I can improve on my writing style juxtapose the logic follow of ideas to ensure a smooth and cohesive discussion. Also, I can improve by organizing my work whereby each section is centered around the central vision as well, as arranging g my information in order of importance to my audience. Finally, I can provide adequate background information on my writing by including specific examples, dates, numbers, percentages, and names, among others, and graphics like diagrams, tables, charts, and graphs where necessary.

Reference

Effective business writing: Top principles and techniques. (2014, March 5). EnglishGrammar. https://www.englishgrammar.org/effective-business-writing/